Ancillary Meetings

Organizing Ancillary Meetings and Workshops

As part of the 2019 International Conference on Information Systems (ICIS), the Association for Information Systems (AIS) is seeking participation by all Information Systems organizations to conduct an ancillary meeting at ICIS in Munich, December 15-18, 2019.

For all SIG/Ancillary/Pre/Post ICIS meeting event requests for ICIS 2019, please complete the OAM Application.

Key Benefits to using the OAM Site to plan your ancillary event:

  • SIG and Ancillary events arranged through the OAM receive the best available audio/visual and food & beverage rates.
  • Your event attendees will have the convenience to book during the ICIS registration process, or to add your event to their itineraries after registration.
  • Hotel management – Ancillary event organizers can opt to take advantage of AIS’ meeting planning services to negotiate on your behalf to plan your event exactly how you want.

Ancillary Meeting Schedule

Submission of REGISTRATION PORTION of OAM ApplicationAugust 1, 2019
Submission of meeting specifications including audio-visual equipment, food & beverage selections, and room setup.November 1, 2019
Services
Registration
· Listing your group on the Official ICIS Registration Form
· Processing payment
· Scheduled registration reports
· Refunds
· Scheduled financial reports
· Name badges (following official conference format only)
· Badge ribbons (as available) and lanyard
· Onsite registration service
Meeting Planning
· Logistical planning
· Discounted menus and menu planning
· Discounted AV prices
· Audio-visual equipment recommendation
· Room layout recommendation
· On-site coordination
· Hotel bill review
Ancillary Meeting Registration Reports
Once the ICIS 2019 registration site is live, we will post the number of registrants on the “Ancillary Meetings” page on the ICIS 2019 website by end of the day, every Tuesday.

You will receive a full report with names, dietary restrictions, email address (TBD), before the conference begins.
– October 7 – first report
– week of Nov. 25 – second report
– week of Dec. 9 – third report
– You will receive the most current report when you check in at the onsite registration desk.

Fees
Meeting Planning Coordination Fee
· No planning coordination fee – Only applicable to SIG Business Meetings (without audio visual and/or food and beverage) and AIS related groups such as journals, affiliated conferences, AIS business meetings, etc.
· $250 – Only applicable to SIGS and Chapters. Flat fee regardless of number of days or events.
· $350 – Non-AIS affiliated groups (1-day event), or workshops, and ancillary receptions
· $500 – 2-day event
· $650 – Events three or more days

Should you require assistance or have questions during this process, contact Jordan Alexander at jordan@aisnet.org.